Deloitte OnLine has two components: collaboration and knowledge Delivery and Tools. In this online help, Deloitte OnLine collaboration (eRooms) will be referred to as simply Deloitte OnLine. Deloitte OnLine provides shared, secure workspaces on the Web for distributed project teams to do their work. Deloitte OnLine enables your team to discuss ideas, share information, and make decisions, all within a central location.
Anyone who uses Deloitte OnLine is an eRoom member. You might belong to several rooms, and in each room, you have a set of rights according to your member role in that particular room. Your role determines your level of participation, or rights, in the room. There are four roles in Deloitte OnLine: extranet manager, room coordinator, participant and observer.
See also: Glossary for definitions of each role
Those in the extranet manager role have "create eRooms" permission. This allows extranet managers to create eRooms for projects. When you create an eRoom, you become its room coordinator. As a room coordinator, you assign roles when you choose members or add members to your eRoom. You can also change member roles later.
See also: Custom roles
Custom groups provide a way to organize sets of members. For example, you might belong to the "Sales" group. As a member of that group, you are automatically a member of any eRoom to which the Sales group belongs.
Each site is divided into communities of eRooms and/or members. Your site might have many communities, and you can belong to several. You can also belong to communities on more than one site.
Communities might be organized according to project, for example, and only the people working on the same project are in the same community. Or, they might be organized by client, department, or geographic location, among other categories. If you contribute to multiple projects, work with other departments, or collaborate with people on different continents, for example, you may participate in multiple communities.
When you log in to Deloitte OnLine, the My eRooms page provides access to all the rooms, in all communities on a particular site where you have membership. If you have access to more than one site, you will see more than one tab (with site names) at the top of the page. To see a list of your rooms on a particular site, click on the appropriate tab.
To open your My eRooms page, do one of the following:
Click "My eRooms" in the control bar or path of an eRoom.
(plug-in only) Click the eRoom Monitor icon () and pick "My eRooms (site name)" from the pop-up menu.
Go to the site's base URL (servername/eRoom) through a link or bookmark.
My eRooms is divided into sections.
Active eRooms section -- Provides links to any eRoom you have visited, or that you have added to this section manually. An unread mark () appears next to any eRoom with new information. Status information also appears, if provided: traffic light status, basic status, full status (click to expand, to collapse full status information).
All My eRooms section -- Shows each eRoom to which you belong and the community where it resides. The eRoom names are links to the eRooms. eRoom descriptions also appear, if provided. Check boxes for your active eRooms are selected. You can select or clear these check boxes to add eRooms to or remove eRooms from the "Active eRooms" section of My eRooms.
From your My eRooms page, you can
Search the site for eRooms.
Create eRooms, if you are an extranet manager (click ).
Organize your eRooms (described in the following procedure).
From My eRooms, click to open the "Organize My eRooms" page.
Create groupings of active eRooms with subheadings by clicking "Add Subheading". On the Add Subheading page, specify the Title and Style for your new subheading, and then click "OK". On the Organize My eRooms page, the title of the subheading appears in the list.
Remove any eRooms you do not want listed as active eRooms, or any subheadings you want to delete. Select an eRoom or subheading and click "Remove."
Note: You can also remove an eRoom from the "Active eRooms" section by clearing its check box in the "All My eRooms" section.
Put your active eRooms and subheadings in the order you want them listed in the "Active eRooms" section. Select an eRoom or subheading and click "Move Up" or "Move Down" to change its position in the list.
Click "OK" when you finish arranging your list of active eRooms.
See these topics for more information about eRoom: